Tuesday, April 24: Used book sale library
Friday, April 27: Staff Appreciation Lunch
Tuesday, May 1st: Hot Lunch Ordering Deadline
Friday, May 4: Non-instructional day
Thursday, May 17: Spring Fair
Staff Appreciation Lunch Needs Your Participation This Friday!
We are less than a week away from hosting our lovely
hard working staff for this year’s Staff Luncheon on Friday April 27. We are
still counting on our school community to donate a favorite dish of their
choice. You can sign up with
Please include a note with your dish that includes your name, the name and origin of the dish, the main ingredients or allergens and any instructions about warming or serving. Please aim to make a dish that will feed approximately 8 people.
It would be great if all children can bring a flower (from your yard is fine) to the school in the morning, so we can arrange some bouquets for the teachers and staff.
Please drop your contributions off at the entrance/kitchen/gym in the morning, but no later than 11.00 am. Thank you for supporting the staff at Prospect Lake.
PAC Executive Elections for 2018/2019 School Year
Prospect Lake Elementary Parent Advisory Council (PAC) Executive Nominations are now open!
●
Elections will be held at
the May, PAC Annual General Meeting on
●
If you are interested in
running for a position, wish to nominate someone (please get their permission
first
● All positions are open for election each year. Descriptions of each position are noted below, as taken from the PAC Constitution.
●
It is very important that we
get new parents to carry on the PAC Executive roles. Some positions require
more involvement and time than others, but most require just 3 to 4 hours a
month
Section VIII – DUTIES OF EXECUTIVE AND REPRESENTATIVES
Any executive position may be shared between two members. In these cases, each member shall have one vote.
A. The President will
● convene and preside at all general, special, and executive meetings
● be the official spokesperson on behalf of the Council;
● consult with Council members;
● ensure that an agenda is prepared and sent to members and that minutes are approved circulated as appropriate
● appoint committees where authorized by the membership or executive;
● liaise with special committees as needed and be an ex-officio member of all committees
● ensure that the Council is represented in school and district activities;
● ensure that Council activities are aimed at achieving the purposes set out in the constitution;
● communicate with the school principal on behalf of the Council.
● ensure constitution and bylaws are followed and are reviewed and updated each year.
● be a strong advocate for meaningful parent involvement in the school.
● shall ensure a Nominating Committee is formed prior to each AGM
● be a signing officer;
● submit an annual report.
B. The Vice-President will
● support the president;
● assume the duties of the president in the president’s absence or upon request
● assist the president in the performance of his or her duties;
● accept extra duties as required;
● chair the Constitution Revisions Committee
● be a signing officer;
● submit an annual report.
● provide leadership for PAC event planning.
C. The Secretary will
● ensure that members are notified of meetings via weekly reminders (to Communications Coordinator)
● distribute agenda and minutes prior to meetings (email via PAC forum)
●
record
and file minutes of all meetings and ensure they are posted on
● post minutes on the PAC bulletin board within two weeks after each general meeting,
● keep an accurate and up to date copy of the constitution and bylaws, and meeting minutes and make copies available to members upon request
● prepare and maintain other documentation as requested by the membership or
● issue and receive correspondence on behalf of the Council;
● file all committee correspondence received and copies of replies sent
●
keep
a record of any of the organization’s publications (e.g.
● ensure safekeeping of all records of the Council;
● may be a signing officer;
● submit an annual report.
C. Communication Coordinator
● Liaise with PAC Executive to ensure information is shared with families in a timely manner.
●
Assist
with
● Send a draft of weekly reminders to the PAC President for editing and for posting to the PAC email forum each week.
●
Update
the PAC
● report the activities of the organization and future programs to members, the press and the public.
● Monitor the PAC email account
● Submit an annual report.
D. The Treasurer will
● be one of the signing officers
● ensure all funds of the Council are properly accounted for;
● disburse funds as authorized by the membership or executive;
● ensure that proper financial records and books of account are maintained;
● report on all receipts and disbursements at general and executive meetings;
● make financial records and books of account available to members upon request;
● have the financial records and books of account ready for annual inspection or audit
● with the assistance of the executive, draft an annual budget;
● ensure that another signing officer has access to the financial records and books of
●
submit
an annual financial statement and
● Complete grant applications as required
E. The COPACS Representative will
● attend all meetings of COPACS and represent, speak and vote on behalf of the
Council;
● maintain current registration of the Council in COPACS;
● report regularly to the membership and executive on all matters relating to
COPACS (usually at monthly PAC meetings);
● seek and give input to COPACS on behalf of the Council
● receive, circulate, and post COPACS newsletters, brochures, and announcements
● receive and act on all other communications from COPACS
● liaise with other parents and COPACS representatives
● submit an annual report.
F. Volunteer Coordinator will
● Maintain a current list of all volunteers
● Promote the involvement of parent volunteers
● Work in collaboration with other event coordinators and relevant committees to ensure adequate volunteer coverage
● Volunteer time is heaviest in September, while getting class rep volunteers organized.
● Assist Vice President in finding leads and volunteers for PAC events
G. Members-at-Large will (This is an optional position, to
be determined by the Executive and may fill
●
serve
in a capacity to be determined by the Council at the time of election, and
● may be asked to fill a vacant Council position if required, until an election can take place
● submit an annual report
Hot Lunch order
The deadline is fast approaching for the last 2 hot
lunches of the school year. Please get your orders in by May 1. We will serve White Spot on May 11 and Mosi’s
Gelato on June 8. Order online at https://ples.hotlunches.net or
pick up a paper order form at
April PAC Meeting
Thank you to all that attended this month's PAC Meeting. You can download the meeting minutes Here. Prospect Lake Improvements Doc by CRD, PAC Exec Job Descriptions and Treasurer Report.
Ongoing Fundraisers
• Save your receipts
from Country Grocer and your Canadian Tire money. Place them in the bin on Mrs.
Blackwell’s desk
•
If you shop at Cobb’s Bread, please mention Prospect Lake School before you
pay. 5% of what you spend comes back to the school.
• If
you shop at Peninsula Co-op or buy gas at Save on Gas, please enter membership
number #79184
•
Red Barn gift cards: we offer these for sale each month and Red Barn gives the
school 10% back. You can purchase them here: https://ples.hotlunches.net/
•
Please make sure to thank these local businesses for the support they provide
our school.
If you have any feedback or questions about your PAC
fundraisers or activities, please email us at prospectlakepac@sd63.bc.ca.